Executive Administrative Assistant

Job Title:
Executive Administrative Assistant

Job Overview:
This Job Role provides critical support to the Executive Director, Musical Director, and Staff. You should anticipate a heavy emphasis on Client Relations, Staff Management and Studio Management. It is important that daily business operations are taken care of effectively and efficiently.

Primary Responsibilities:

• Coordinate Client Appointments, Performance Events, and Virtual Music Lessons via Zoom
• Manage Teachers and Staff to make sure they are provided with proper materials, equipment, and information regarding their schedule for their lessons.
• Plan, organize, and coordinate functions and special events such as Recitals, Band Performances, and Camps
• Coordinate all Zoom Lessons. Set up lessons and send out invitations via Email to the proper Client.
• Manage Social Media Accounts, use content to create social media posts and create Facebook Ads marketing audiences
• Manage Pike13 Functionality – Setting up Plans, Passes, and Single Purchases
• Manage Clients Pike13 Account to make sure payments are up to date and Plans are effectively running.

Secondary Responsibilities:

• Make sure Studio is organized and coordinate with staff to help maintain the functionality of the studio.
• Needs Assessment: Making sure that we have the proper materials to successfully operate the studio.

Qualifications:

• Applicant must have an Associate or Bachelor’s Degree
• At least 2 years of relevant experience
• Familiar with operating different software and social media platforms
• Must be an effective communicator with proficient interpersonal skills